Calibration due dates, handled automatically.
TestLabIQ manages equipment, calibration certificates, and due dates centrally – with automatic reminders instead of spreadsheets and calibration stickers nobody keeps up to date.
Why manual calibration tracking breaks down
Tracking calibration due dates in a spreadsheet or on stickers on the equipment works fine as long as a lab has few instruments and one person keeps track. As inventory grows, teams span multiple locations, or staff changes, that overview breaks down – due dates get missed, certificates end up scattered across emails and folders, and audits lack a complete trail.
TestLabIQ combines equipment management and calibration tracking in one platform: every instrument with its calibration history, due date, and stored certificate, automatic reminders before expiry, and a complete audit log for every change.
TestLabIQ compared
What a dedicated calibration tracker delivers, and where spreadsheets and stickers fall short.
| TestLabIQ | Spreadsheets & calibration stickers | |
|---|---|---|
| Due date tracking | Automatic reminders before every calibration due date – per instrument and location. | Manual checking of spreadsheets or stickers; overdue instruments often surface only during an audit. |
| Certificates & records | Calibration certificates stored directly with the instrument, always easy to find. | Certificates scattered across emails, folders, or cloud drives with no fixed link to the instrument. |
| History | Complete, tamper-evident calibration history for every instrument in the audit log. | History often lost when spreadsheets are replaced or files get overwritten. |
| Multiple sites & users | One central, role-based view of all instruments – regardless of location. | Several parallel spreadsheet versions that quickly drift apart. |
| Audit prep | One click shows status, history, and certificates for every instrument – audit-ready. | Manual compilation from several sources before every audit. |
What TestLabIQ is not
TestLabIQ doesn't calibrate your equipment itself and isn't an accredited calibration lab. TestLabIQ manages the due dates, certificates, and history around your equipment's calibration – the actual calibration is still performed by you or an external calibration service.
Frequently asked questions about calibration management with TestLabIQ
Answers to questions test labs commonly ask about calibration tracking.
How does TestLabIQ remind us about upcoming calibrations?
TestLabIQ tracks the stored calibration date for every instrument and sends an automatic notification before the due date – with enough lead time to schedule the next calibration.
Can we import existing calibration certificates?
Yes, certificates and calibration history can be attached to each instrument, so the complete record lives in one place.
Does TestLabIQ support ISO 9001 or ISO/IEC 17025 records?
TestLabIQ provides the audit trail, calibration history, and due-date tracking that ISO 9001 and ISO/IEC 17025 audits typically expect. Meeting the specific requirements of each standard in detail remains your responsibility.
What happens if a calibration due date is missed?
The affected instrument is clearly flagged as overdue in the system, so you can pull it from active use until it's recalibrated.
Ready for calibration tracking without the gaps?
Book a free demo and see how TestLabIQ organizes calibration due dates, certificates, and history for your lab.
Book a free demoThis page compares TestLabIQ with traditional manual calibration tracking via spreadsheet or sticker – not with any specific calibration provider or software product.